Guidelines for Abstract Submission
and Participation

Eligibility

• Must be an original scientific work done in the State of West Bengal (for competitive sessions).
• Presenting author must be a ratified OSWB member to be eligible for competitive awards.
• Members who have previously won an award in this category cannot re-compete for the same award.

Authorship

• The same author must present the paper in all rounds of the award session.
• Each paper may have a maximum of 5 authors (including the chief author and co-authors).
• Presenting author cannot be changed without prior approval from the Chairperson, Scientific Committee, and only for valid reasons.

Abstract Submission

• Submit abstract (max 300 words) ONLINE.
• Mention the session/category clearly (e.g., Dr B K Mitra Award / Free Paper).
• Chief author must declare the paper has not been submitted for publication, presentation, or consideration elsewhere.
• The author has no objection to the work being presented or published by OSWB.
• The work was conducted in West Bengal (for awards).
• They are submitting on behalf of all co-authors with consent.

Presentation Time

Upon Selection

• You will receive an email with a link to submit your full paper.
• Failure to submit by the deadline will lead to disqualification.
• Failure to present at the conference without prior valid intimation will disqualify the chief author from submitting in the next Annual Conference.

Mandatory

Discretion

The Scientific Committee of OSWB reserves the right to rearrange or shift submissions in the best interest of the scientific program.

Eligibility

• Work must be original and can be competitive only if done in West Bengal.
• Only ratified OSWB members can apply for competitive sessions.
• Past awardees in this category cannot compete again.

Authorship

• The same person must present the video in all rounds.
• Presenter change is allowed only with prior permission from the Chairperson, Scientific Committee, and only for valid reasons.

Video Requirements

• Duration: 8 minutes.
• Must include voice narration.

Judging Criteria:

• Scientific merit
• Educational value
• Originality
• Clarity and conciseness
• Audiovisual quality and editing skills

Abstract Submission

• Submit your abstract (max 300 words) ONLINE.
• Clearly mention the category (e.g., Video / Sovabati Das Ghosh Award).
• Chief presenter must confirm the video has not been submitted elsewhere.
• Work is original and done in West Bengal.
• The author has no objection to the work being presented or published by OSWB.

Upon Selection

• Full video must be uploaded via the provided link by the deadline (file limit 300 MB).
• Failure to comply or present will lead to disqualification for the next year.

Mandatory

Discretion

The Scientific Committee of OSWB reserves the right to rearrange or shift submissions in the best interest of the scientific program.

Eligibility

• Must be original work.
• Competitive entries must have been done in West Bengal.
• Only ratified OSWB members may participate in award sessions.
• Authors who have won before in this category cannot re-compete.

Authorship

• The presenting author must physically present the poster before the judges at a prescheduled date and time during the conference.
• Presenter cannot be changed without prior permission from the Chairperson, Scientific Committee, and only for valid reasons.

Poster Specifications

• Dimensions: 120 cm (height) × 90 cm (width).
• Title font size: 72–100 pt, Body text: 24–28 pt.
• Maintain 1-inch margin on all sides.

Abstract Submission

• Abstract (max 300 words) must be submitted online.
• Mention session/category (e.g., Poster / Dr Anadi Bhusan Basu Award).
• Chief author must declare the poster has not been submitted elsewhere.
• All authors give consent.
• The work is original and conducted in West Bengal (if under competition).

Upon Selection

• Follow emailed instructions for putting up the poster physically (date, time, place etc.) and adhere to it.

Mandatory

Discretion

The Scientific Committee of OSWB reserves the right to rearrange or shift submissions in the best interest of the scientific program.

Eligibility

• Must be based on work done in West Bengal.
• Presenting author must be a ratified OSWB member.
• Prior award winners in this category cannot reapply.

Authorship

• The same author must present throughout all rounds.
• Presenter cannot be changed without prior approval from the Chairperson, Scientific Committee, and only for valid reasons.

Presentation Time

Abstract Submission

• Submit abstract / synopsis (max 300 words) ONLINE, structured as: Introduction, Materials & Methods, Discussion, Conclusion.
• Mention the session/category (e.g., Case Presentation / Sri K.K. Biswas Award).
• Chief author must declare the case has not been submitted for publication, presentation, or consideration elsewhere.
• The author has no objection to the work being presented or published by OSWB.
• The work was conducted in West Bengal (for awards).
• They are submitting on behalf of all co-authors with consent.

Upon Selection

• Submit the full paper by the deadline via the provided email link.
• Failure to submit or present without valid reason disqualifies the author from next year’s submission.

Mandatory

Discretion

The Scientific Committee of OSWB reserves the right to rearrange or shift submissions in the best interest of the scientific program.

Eligibility

• Presenting author must be a ratified PGT or Life Member of OSWB.
• Work must be a PGT thesis conducted in West Bengal.
• Members who have won previously in this category cannot reapply.

Authorship

• The same person must present in all rounds.
• Presenter cannot be changed without prior permission and valid reasons.

Presentation Time

Abstract Submission

• Email your abstract (maximum 300 words) ONLINE.
• Clearly mention the session/award category in the subject line (e.g., PGT Thesis Award).
• Declare the paper has not been submitted for publication, presentation, or consideration elsewhere.
• The author has no objection to the work being presented or published by OSWB.
• Conducted as part of postgraduate training in West Bengal (for awards).
• They are submitting on behalf of all co-authors with consent.

Upon Selection

• Submit full paper via the email link before the deadline, along with a letter from your HOD certifying this is your PG thesis.
• Failure to submit or present without valid reason will disqualify the submission in the next Annual Conference.

Mandatory

Discretion

The Scientific Committee of OSWB reserves the right to rearrange or shift submissions in the best interest of the scientific program.

Eligibility & Participation

• A delegate can participate in up to 3 Instruction Courses, but be Chief Instructor in only one.
• The Chief Instructor is responsible for consent and declaration on behalf of all co-instructors (max 5).

Abstract Submission

• Submit via email ONLINE with abstract (max 300 words) and co-instructor topic details.
• Mention category (Instruction Course) in the subject line.

Structure & Selection

• OSWB reserves the right to modify structure/content in consultation with the Chief Instructor.
• Any change in Chief Instructor requires prior approval and valid reason.

Upon Selection

• Instruction Courses must be conducted as scheduled.
• Absence without prior intimation and valid reason will disqualify the Chief Instructor from submitting in the next year.

Mandatory

Discretion

The Scientific Committee of OSWB reserves the right to rearrange or shift submissions in the best interest of the scientific program.